Bookeeping & Operational Assistant

Remote

Contracted

Mid Level

We are seeking a highly organized and detail-oriented Bookkeeping & Operations Assistant to support both accounting and operational administrative functions remotely. This role combines day-to-day bookkeeping assistance with ERP/NetSuite administrative support, helping maintain accurate financial records while also assisting with work order processing and operational coordination. The ideal candidate is comfortable handling repetitive administrative tasks, working within ERP systems such as NetSuite, and supporting multiple departments with accuracy and efficiency.

Key Responsibilities

Bookkeeping Support:

Assist with daily bookkeeping and accounting administrative tasks.
Enter and maintain accurate financial and operational records in NetSuite.
Support accounts payable and accounts receivable processes.
Assist with invoice entry, reconciliation, and document organization.
Maintain organized digital and physical financial files.
Help prepare reports, spreadsheets, and supporting documentation for accounting and management teams.
Ensure data accuracy and completeness across accounting records.

Operations & NetSuite Support:

Create and process Work Orders (WO’s) in NetSuite for production requirements such as door and window frame manufacturing.
Assist with issuing and processing production Releases.
Update and maintain operational records and job tracking information.
Support coordination between accounting, production, and operations departments.
Monitor administrative workflows and follow up on incomplete documentation or missing information.

Administrative Support:

Provide general administrative support to accounting and operations teams.
Perform data entry and clerical tasks with a high level of accuracy.
Assist with document management, filing, and internal communications.
Help improve administrative processes and workflow organization.

Qualifications

Previous bookkeeping or accounting assistant experience preferred.
Experience with NetSuite or other ERP/accounting software is an asset.
Strong attention to detail and organizational skills.
Ability to handle repetitive tasks with consistency and accuracy.
Proficiency in Microsoft Excel and standard office software.
Strong communication and time-management skills.
Ability to work independently and manage multiple priorities.

Preferred Skills

Basic understanding of accounting principles and bookkeeping practices.
Familiarity with manufacturing or operational workflows is beneficial.
Comfortable working with large amounts of data and transactional entries.
Process-oriented with strong follow-through skills.

Work Environment

Remote position with collaboration across accounting, operations, and production teams.
Fast-paced environment requiring accuracy, organization, and adaptability.

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Describe your experience working with ERP or accounting systems such as NetSuite, QuickBooks, or similar software. What types of transactions or administrative tasks were you responsible for?*

This role involves a high volume of repetitive data entry and work order processing where accuracy is critical. Can you give an example of how you stay organized and minimize errors in your daily work?*

Tell us about a time you had to balance bookkeeping/accounting tasks with operational or administrative responsibilities. How did you prioritize your workload and ensure deadlines were met?*

Are you ok with $1,000 - $1,200 USD monthly pay range?*

Are you comfortable working PST hours 8:00 am to 5:00 pm (Los Angeles time)?*

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